Planning Center Archiving

Did you know that Planning center is set to auto archive users & DreamTeam that are no longer active?  Planning Center does this to help close the back door on any users that are no longer needed in the database (specifically PCO).

You may wonder what the criteria is for archiving people in Planning Center. See below:

A Person will be archived in Planning Center IF they meet all of these conditions:

  • Are a Scheduled Viewer (parent permission)
    • AND does NOT have a Team Assignment
  • Has not been scheduled in the last 14 months
  • Has not logged in to PCO in the last 6 months
  • Is NOT a Staff Member
  • Has not been created in the last 7 days
  • Has not been updated in the last 7 days

If someone does not meet any of those items, Planning Center will archive the person.

Contact your Project Manager if you would like someone to be un archived.

ProPresenter Slides

Have you ever needed to create a ProPresenter slideshow? Heres how you can achieve that!

1.) Open ProPresenter

2.) Click ‘File’ at the top, then click ‘New’ and name your new file accordingly (ie. GrowthTrack, FC Volunteer Meeting, etc.)

3.) Select your newly added file from the library

4.)Drag slides and media to blank grey area on the right

5.) Click the + Button in the bottom left corner, click ‘Add Playlist’ and name the playlist accordingly (ie. GrowthTrack, FC Volunteer Meeting, etc.)

6.) Select your newly created playlist and drag your file from the library to the right hand column

6.) Right Click your playlist and click ‘Export Playlist’


7.) Make sure to click ‘Include media within presentation’ and select a destination to save to


There you have it!  A full ProPresenter bundle is ready to go


Known Relationships

Did you know that Known Relationships can help you and your guests at Checkin?

Depending on the known relationship that you create on a persons profile, Rock will allow them to check other people in.

For example:

Rock by itself allows you to checkin you or anyone in your immediate family by searching your own name/phone number.

When you add a known relationship of “Can Check In”… Rock will allow said person to checkin the person you add to that known relationship.

Here are a few other known relationships that also allow checkin:

  • Foster Parent
  • Grandparent

Hope that helps!

Group Inactivity Report

Inactive reports have been consolidated!


Instead of having 6 reports for each department’s DreamTeam that show inactive members, these have now been consolidated into 1 report.  To access your Inactive DreamTeam members instead of opening up dataviews, you will want to go to Tools and click on “Group Inactivity”.


From there follow these steps to select the appropriate filters.

  1. Select the “Attendance in Groups” for which you want to see the inactives.  ARTS under Findlay is the only thing I need to select here to get the entire Findlay Arts team.
  2. Make any changes to the time frame… once in the last 45 days is what we have used previously.
  3. Because we are picking people that have NOT Attended, we also have to say that we want to only look at those people in our groups.  Therefore, in the “In Groups(s) (Advanced)” filter, you also need to select the Findlay Arts team.           
  4. Hit filter

GOOD NEWS – The next time you login, your report should still have your team selected.