Not to be confused with Microsoft Teams… did you know that we offer ‘teams within Teamwork as well?
Not only can you assign a task or comment to a unique person, but now you can also assign a task or comment to a Team of people. While these Teams in Teamwork are not in sync with Microsoft Teams… we do update both teams at the same time and manually keep them in sync.
Want a little more information on Teamwork Teams? See below!
Dynamic assignment
One of the greatest benefits of Teams is the added efficiency it can introduce to your workflow in the assignment of project items. You can now assign various items based on team or company.
Dynamic assignment can be utilized in the following ways:
- Assigning tasks and milestones.
- Setting privacy on project items.
- Adding followers to project items.
Assigning an item to a team/company acts as a dynamic assignment. This means that if more members are added to that team/company in the future, they will automatically be assigned to the item. Likewise, they will be removed from the assignment if they are removed from the team.
One thing to note is that for tasks assigned to a team/company, you won’t be able to generate separate tasks for each team/company member via the Create a task for each assignee option.
Comments and messages
Another time-saving benefit to using teams is the ability to notify specific teams or companies in one go on comments and messages.
Rather than searching through the people picker and selecting the relevant people one by one, you can now select the associated team or company. Any current team members will then be notified.
If individual users were already set to be notified and you then select to notify a team where they are a member, their name will be removed from the notify list as they will already be counted as part of the team.
You can also quickly direct your comment or message at a particular team/company by mentioning them in the message itself.
Note: When you mention a top-level parent team, sub-team members will also be notified.
Filtering
Improved filtering options have also been introduced with Teams. While filtering the various task views by assignee, you can now choose a particular team or company.
When filtering by team or company, you will see all tasks dynamically assigned to the entire team/company, as well as any tasks that individual members of that team/company have assigned to them independently.
Project templates
Project templates have become even more powerful with Teams. When creating project templates, you can maximize the usefulness of dynamic assignment by assigning items in the template to teams or companies.
You can also add entire teams as members of the project template, meaning that when the template is used to populate a project, any of those teams’ members will automatically be added to the project.