This ProTip is specifically for those staff who manage or oversee a Teamwork Project. If you are unsure or think you should be managing a Teamwork Project, please reach out! Project Administrators have a bunch of rights very similar to organizational administrators, but their rights are specific to a project within teamwork.
Here are some features available to Project Administrators.
Project administrator permissions
- Grant permissions to users on a project.
- Delete or edit messages created by other project members.
- Delete or edit time logs created by other project members.
- Delete or edit tasks created or assigned to other project members.
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Change project settings such as:
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Active / archived status
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Project announcement
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Project description
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Project logo
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Project start tab
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Add users to the project:
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If they are in the Owner company – they will be able to add users from all companies.
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If they are in a Client company, they will only be able to add users from their own company, or users from other companies who they already have projects in common with.
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- Add new users to the account:
- The ability for project administrators to add new users to the account is a site-level setting. This setting is enabled by default, and can only be managed by site administrators.
Note: Project administrators do not override privacy on individual project items, meaning they will only see items in which they have been included in the privacy.
Project Administrators can also update the permissions of any user within the project.
- Access Allowed – grant the user access to the project
- Project Administrator – make the user an administrator on the project (if this is enabled, all other permissions are automatically granted)
- View Project Updates – allow the user to view project updates.
- Add Project Updates – allow the user to add new project updates.
- View Tasks & Milestones – can this user view tasks and milestones on the project?
- Add Milestones – allow the user to create and edit milestones on the project.
- Add Task Lists – allow the user to create new task lists and delete existing lists on the project.
- View Estimated Time – allow the user to view estimated time set on tasks.
- Add Tasks – allow the user to create new tasks on the project.
- Can Edit All Tasks – allow the user to edit tasks assigned to other users on the project.
- Notes
- The creator of a task will always have edit permission on that task.
- Tasks assigned to Anyone can be edited by any user with the Add Tasks permission.
- Only users with permission to edit all tasks can bulk edit tasks and subtasks in the project.
- View Messages & Files – can this user view the messages and files added to the project?
- Add Messages – allow the user to make changes to messages on the projects, including adding new ones.
- Add Files – allow the user to add new files to the project.
- This permission also applies the ability to delete files.
- Note: For collaborators, the add permission for messages and files only applies to items they have created.
- View Notebooks – can this user view the Notebooks area of the project?
- Add Notebooks – allow the user to create new notebooks.
- View Links – can this user view links added to the project?
- Add Links – allow the user to create new links.
- View Forms – can this user view forms added to the project?
- Add Forms – allow the user to create new forms.
- Notes
- Collaborators with permission to view forms will only have access to the published version of the form.
- Client users cannot be granted either form related permission.
- View People – grant the user view-access to the People area of the project.