Arts Guidelines
18-16 weeks out (Promo Prompt)
Meeting with arts – finalize branding and promotions |
18 weeks out |
March |
Serve Day Overview video shoot (for Group Leader training) |
16 weeks out |
March |
Finalize Serve Day resources on Group Leader Webpage |
16 weeks out |
March |
15-9 Weeks Out (Promo Consult)
Meet with NextSteps Directors and give overview of Serve Day |
15 weeks out |
April |
Meet with CP’s and give overview of Serve Day |
14 weeks out |
April |
Deadline for Serve Day leads to be named |
13 weeks out |
April |
Ben Snyder video shoot – church wide vision for Serve Day |
13 weeks out |
April |
Group Leader Training |
13 weeks out |
April |
Review Rock platform for registering projects and participant sign ups. Also review auto-replies and confirmation emails |
10 weeks out |
May |
Review email t-shirt ordering process and distribution plan |
10 weeks out |
May |
Review outreach interest form/survey and distribution plan |
10 weeks out |
May |
Review Group project ideas and FAQ and update |
9 weeks out |
May |
Finalize Groups email |
9 weeks out |
May |
Connect with arts to finalize webpage |
9 weeks out |
May |
Group Leader training |
9 weeks out |
May |
Determine campus projects |
9 weeks out |
May |
8 Weeks out (Proofs and Edits)
Group Leader training |
8 weeks out |
May |
7-4 Weeks out (Promo Items Due)
Group Leader training |
7 weeks out |
June |
Place orders for campus projects through procurement |
7 weeks out |
June |
Group Leader training |
6 weeks out |
June |
Summer Group Launch |
6 weeks out |
June |
Website opens |
6 weeks out |
June |
Serve Day Project registration opens |
6 weeks out |
June |
All staff meeting – Serve Day vision cast to staff |
6 weeks out |
June |
Meet with Campus Pastors |
5 weeks out |
June |
Group Leader Email #1 – include Ben’s video, next steps |
5 weeks out |
June |
Group Leader Email #2 |
4 weeks out |
June |
Campuses Submit T-shirt Orders to Central |
4 weeks out |
June |
3 Weeks out (Promo)
Campus Projects planned and registered |
3 weeks out |
End of June |
Group Leader Email #3 |
3 weeks out |
End of June |
2 Weeks Out (Promo/Central Prep)
Group Leader Email #4 – include Campus Vision from Campus Pastors |
2 weeks out |
July 1 |
Serve Shirts delivered to Campuses |
2 weeks out |
July 7 |
Project Directory opens and stage announcement |
2 weeks out |
July 9/10 |
T-shirt pickup at Campus for Group Leaders |
2 week out |
July 9/10 |
1 Week Out (Promo/Campus Transfer)
T-shirt pickup at Campus for Group Leaders |
1 week out |
July 16/17 |
Week of
Group Leader Email #5 |
1 week out |
July 18 |
Day Of
Video teams capturing footage and stories |
Day of |
July 23 |
Campus Celebration |
Day of |
July 23 |
Week After
Video recap played at Weekend Serve |
Week after |
July 30/31 |
This page is maintained by Jason Jones / Last Updated: Wednesday, March 8, 2023