Updates
| Intern application. |
January 1st |
February 1st |
| Application response email. |
January 1st |
February 1st |
| Videos – interns’ experiences. |
April 1st |
April 30th |
| Interview questions & scorecards. |
June 1st |
June 30th |
| Reserve room for internship class. |
June 1st |
June 30th |
| Adding/deleting roles. |
October 1st |
October 31st |
| CreekHelp resources. |
October 1st |
October 31st |
| SDs update weekly schedules, role descriptions & DPs. |
October 1st |
October 31st |
| Timeline document. |
October 1st |
October 31st |
| Ministry calendar. |
October 1st |
October 31st |
| Internship website. |
October 1st |
October 31st |
Promotion
| Weekend service. |
September 1st |
December 1st |
| Remind staff & leadership team to prompt people to apply. |
December 1st |
December 31st |
| International teams (app link & prep Bill) |
|
December 1st |
Interview Prep
| Identify blocks of time for interviews. |
|
Second week of January |
| Schedule rooms. |
|
Second week of January |
| Create calendar for interviewees to sign-up. |
|
Second week of January |
| Create calendar for leadership to sign-up. |
|
Second week of January |
| Leadership to review & post red/yellow/green. |
Second week of January |
Third week of January |
| Invite leadership team to participate. |
|
Third week of January |
| Prep front desk. |
|
Third week of January |
| Interview supplies. |
|
Week before interviews |
Round 1
| Invite candidates to sign-up. |
Third week of January |
| Communicate details to interviewers. |
Week before interview |
| Final reminder to sign-up. |
Week before interview |
| Rejection email to those not selected for Round 2. |
Week of interview |
| Congratulations email to those selected for Round 2 & invitation to sign-up. |
Week of interview |
| Communication to CPs/Ministry Leaders about rejections. |
Week of interview |
Round 2
| Invite more leadership to sign-up. |
Week of Round 1 |
| Communicate details to interviewers. |
Week before interview |
| All scorecards & notes to Marsha. |
Week after Round 2 |
Selections
| Communicate to CPs/Ministry Leaders about rejections. |
Week of Round 2 |
| Rejection email to those not selected. |
Week of Round 2 |
| Contact references. |
Week of Round 2 |
| Call candidates with conditional offer. |
Week of Round 2 |
| Email candidates with conditional offer. |
Week of Round 2 |
| Background checks. |
Week of Round 2 |
Placement
| Process with SDs, then CPs. |
Week after interview |
End of February |
| Contact DRs to confirm intern placement, DR responsibilities and training (scheduled for 1st intern class). |
Week after interview |
End of February |
| Communicate to interns & DRs to Exec. |
Week after interview |
End of February |
| Communicate placement to interns. |
Week after interview |
End of February |
Equipping Influencers
| Build DR & Mentor Groups in Rock. |
June 1st |
June 30th |
| Order & mail “Wellbeing” to Mentors. |
June 1st |
June 30th |
| Schedule Mentor training. |
June 1st |
June 30th |
| Invite Mentors to training. |
July 1st |
July 15th |
| Training Mentors program plan. |
July 1st |
July 15th |
| Execute Mentors training. |
July 15th |
July 31st |
Support Raising
| Reevaluate process with Luke. |
October 1st |
October 31st |
| Process modules for interns to access. |
October 1st |
October 31st |
| Confirm dates & times of meetings with Luke & Jason. |
January 1st |
January 31st |
| Reserve rooms. |
January 1st |
January 31st |
| Prep in Rock to be ready by first meeting. |
February 1st |
February 28th |
| Email reminder for meeting #1. |
|
Week before meeting #1 |
| Intern & DR follow up #1. |
|
After meeting #1 |
| Email reminder for meeting #2. |
|
Week before meeting #2 |
| Intern & DR follow up #2. |
|
After meeting #2 |
Onboarding & Orientation
| Intern & DR follow up #3. |
|
After meeting #3 |
| “You’re Official!” email to interns. |
|
After meeting #3 |
| Normal new hire process with Campus PM. |
July 1st |
July 31st |
| Introduce interns at All Staff. |
|
August All Staff |
Evaluations & Reviews
| Interns to complete 30 day review. |
August 20th |
August 31st |
| Create Calendly for 90 day check-ins. |
October 1st |
October 15th |
| Interns/DRs/SDs/Mentors/Intern Director to complete 90 day review. |
October 20th |
October 31st |
| Plan for internship director leading the 90 day review conversation. |
October 20th |
October 31st |
| Reviews in & all interns scheduled for time slot? |
October 30th |
November 1st |
| Complete 90 day internship director summaries. |
|
After 90 day review conversation |
| Email next steps for interns out of check-ins to all influencers. |
|
After 90 day review conversation |
| Interns to complete final review & process with DR. |
April 1st |
Second week of April |
| SDs/Mentors/Intern Director to complete final review. |
April 1st |
Second week of April |
Apprenticeship
| Establish number of apprenticeships. |
Beginning of January |
| Apprenticeship timeline. |
Beginning of January |
| Prompt interns to begin process. |
End of February |
| Proposal to Exec. |
End of March |
| Exec decision. |
First week of April |
| CPs’ approval on apprentices. |
First week of April |
| Official list to HR. |
First week of April |
| HR provides offer letters. |
Second week of April |
| CPs/SDs extend offers – including invite to Luke’s group. |
Second week of April |
| Lauren extends no’s. |
Second week of April |
| Offer decisions due. |
Third week of April |
| Communication play run by HR. |
Third week of April |
Graduation & Outboarding
| Reserve room for graduation. |
March 1st |
March 31st |
| Order graduation gifts. |
March 1st |
March 31st |
| Update invitation. |
March 1st |
March 31st |
| Send invitations (DRs, Mentors, SDs, Leadership, families) |
April 1st |
April 30th |
| Order desserts & beverages. |
April 1st |
April 30th |
| Balloons. |
April 1st |
April 30th |
| Communicate to supporters – final support mid-May; final check first period in June. |
|
First week of May |
| Program plan. |
April 1st |
Third week of May |
| Communicate intern change of status with Marsha. |
May 1st |
Second week of May |
| Celebrate & recognize interns at All Staff. |
|
May All Staff |
| RSVPs for intern graduation. |
May 1st |
Second week of May |
| Work with Jason to initiate off-boarding for interns. |
Third week of May |
Last week of May |
This page is maintained by Jason Jones / Last Updated: Wednesday, January 19, 2022
