Arts Guidelines

Operational Plan

18 weeks out (Promo Prompt)

Meeting with arts – finalize branding and promotions 18 weeks out November 12
Invite postcard 16 weeks out November 26
Web Updates 16 weeks out November 26
15 weeks out December 3
15 weeks out December 3
14 weeks out December 10

13 Weeks Out (Promo Consult)

Swag Items 13 weeks out December 17
Videos for Event 13 weeks out December 17
Pop Signs 13 weeks out December 17
12 weeks out December 24
10 weeks out January 7
10 weeks out January 7
10 weeks out January 7
9 weeks out January 14
9 weeks out January 14
9 weeks out January 14

8 Weeks out (Proofs and Edits)

Programming 8 weeks out January 21

7 Weeks out (Promo Items Due)

Lyric Videos 7 weeks out January 28
Schedule Band 6 weeks out February 4
Ben Snyder Dream Team invite video 6 weeks out February 4
5 weeks out February 11
5 weeks out February 11
5 weeks out February 11
Schedule Video and photographer for event 4 weeks out February 18
Worship Set finalized 4 weeks out February 18
4 weeks out February 18

3 Weeks out (Promo)

Email promo 3 weeks out February 25
Seating Chart 3 weeks out February 25

2 Weeks Out (Promo/Central Prep)

Countdown Slides 2 weeks out March 4
Welcome/Thank you for coming slides 2 weeks out March 4
2 weeks out March 4

1 Week Out (Promo/Campus Transfer)

Message slides 1 week out March 11

Week of

Reminder Email? 1 week out March 11

Day Of

Staff Huddle Day of March 18
Staff Clean Up Day of March 18

Week After

Recap Video Week after March 25
This page is maintained by Ben Bockert  /  Last Updated: Thursday, April 27, 2023