Arts Guidelines
Preparation
Visit Bags of Love facility for possible partnership. |
First week of July |
First week of August |
Determine whether or no we will do Christmas shoeboxes. Any major adjustments? |
First week of July |
First week of August |
Identify point person from all campuses. |
First week of August |
Third week of August |
What’s Findlay’s plan? |
First week of August |
Third week of August |
Update project plan (including Findlay details) & communicate via Exec. |
Third week of August |
Fourth week of August |
Ensure all reps are tracking. |
First week of September |
Second week of September |
Promo
Add Christmas Shoeboxes to the Ministry Calendar. |
First week of September |
Second week of September |
Submit promo requests. |
First week of September |
Second week of September |
Announcements (beginning first weekend in November). |
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Last week of October |
Website & donation page set. |
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Last week of October |
Equip Guest Services & Marna (for DT huddle) with shoebox language. |
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Last week of October |
Social media plans. |
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Last week of October |
Photographer plans. |
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Last week of October |
Add to app. |
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Last week of October |
Signage for campus collection zones. |
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Last week of October |
Christmas invite cards to go inside shoeboxes. |
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Last week of October |
Giving Tuesday email? |
First week of November |
Third week of November |
Filling
Order items. |
Second week of October |
Third week of October |
Ensure items have arrived & fit into boxes. |
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First week of November |
Rubberbands? |
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First week of November |
Reserve 118. |
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First week of November |
Where will shoeboxes be stored at PB? |
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First week of November |
Enlist volunteers. |
First week of November |
Second week of November |
Fill all extra shoeboxes. |
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Third week of November |
Ensure donations are funneled into 7500-00. |
Last week of October |
First week of December |
Collection
Campus estimates (weekly). |
Second week of November |
First Sunday in December |
Ensure campuses are prepped to transport. |
Second week of November |
First Sunday in December |
Delivery
Confirm date & time with Christine for delivery to Tabernacle & distribution with TPS. |
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First week of November |
Update project plan with delivery date & communicate with Arts for photographer. |
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Second week of November |
Secure truck & driver to transport to Tabernacle. |
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First week of November |
Get volunteers to assist with delivery. |
First week of November |
Second week of November |
Day of Delivery: extra postcards, count, load/unload. |
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First week of December |
Wrap Up & Celebration
Picture/story for Giving Tuesday follow-up. |
Second week of December |
Third week of December |
Remove from Guest Services & DT huddle. |
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First Monday in December |
Remove from website. |
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First Monday in December |
Remove from app. |
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First Monday in December |
Celebrate (weekend vision cast with video & on social). |
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Weekend before Christmas |
Shoebox evaluation. |
December 15th |
First week of January |
Sort out shoebox finances. |
Third week of January |
Fourth week of January |
This page is maintained by Jason Jones / Last Updated: Wednesday, March 8, 2023