Arts Guidelines
Last Ops Plan
| Meet with arts to discuss overall Women’s Event |
22 weeks out |
June 17 |
18 weeks out (Promo Prompt)
| Meeting with arts – finalize branding and promotions |
18 weeks out |
July 15 |
| Schedule speaker |
18 weeks out |
July 15 |
| Web Updates |
16 weeks out |
July 29 |
| Invite postcard |
16 weeks out |
July 29 |
|
15 weeks out |
August 5 |
|
14 weeks out |
August 12 |
13 Weeks Out (Promo Consult)
| Swag Items |
13 weeks out |
August 19 |
| Videos for Event |
13 weeks out |
August 19 |
| Pop Signs |
13 weeks out |
August 19 |
|
12 weeks out |
August 26 |
|
10 weeks out |
September 9 |
|
10 weeks out |
September 9 |
|
10 weeks out |
September 9 |
|
9 weeks out |
September 16 |
|
9 weeks out |
September 16 |
|
9 weeks out |
September 16 |
8 Weeks out (Proofs and Edits)
7 Weeks out (Promo Items Due)
| Lyric Videos |
7 weeks out |
September 30 |
| Schedule Band |
6 weeks out |
October 7 |
|
6 weeks out |
October 7 |
|
5 weeks out |
October 14 |
|
5 weeks out |
October 14 |
|
5 weeks out |
October 14 |
| Schedule Video and photographer for event |
4 weeks out |
October 21 |
|
4 weeks out |
October 21 |
|
4 weeks out |
October 21 |
3 Weeks out (Promo)
| Email promo |
3 weeks out |
October 28 |
|
3 weeks out |
October 28 |
2 Weeks Out (Promo/Central Prep)
| Countdown Slides |
2 weeks out |
November 4 |
| Welcome/Thank you for coming slides |
2 weeks out |
November 4 |
|
2 weeks out |
November 4 |
1 Week Out (Promo/Campus Transfer)
| Message slides |
1 week out |
November 11 |
Week of
| Reminder Email? |
1 week out |
November 11 |
Day Of
| Staff Huddle |
Day of |
November 18 |
| Staff Clean Up |
Day of |
November 18 |
Week After
| Recap Video |
Week after |
November 25 |
This page is maintained by Jason Jones / Last Updated: Wednesday, March 8, 2023
