Arts Guidelines
18-16 weeks out (Promo Prompt)
| Meeting with arts – finalize branding and promotions |
18 weeks out |
March |
| Serve Day Overview video shoot (for Group Leader training) |
16 weeks out |
March |
| Finalize Serve Day resources on Group Leader Webpage |
16 weeks out |
March |
15-9 Weeks Out (Promo Consult)
| Meet with NextSteps Directors and give overview of Serve Day |
15 weeks out |
April |
| Meet with CP’s and give overview of Serve Day |
14 weeks out |
April |
| Deadline for Serve Day leads to be named |
13 weeks out |
April |
| Ben Snyder video shoot – church wide vision for Serve Day |
13 weeks out |
April |
| Group Leader Training |
13 weeks out |
April |
| Review Rock platform for registering projects and participant sign ups. Also review auto-replies and confirmation emails |
10 weeks out |
May |
| Review email t-shirt ordering process and distribution plan |
10 weeks out |
May |
| Review outreach interest form/survey and distribution plan |
10 weeks out |
May |
| Review Group project ideas and FAQ and update |
9 weeks out |
May |
| Finalize Groups email |
9 weeks out |
May |
| Connect with arts to finalize webpage |
9 weeks out |
May |
| Group Leader training |
9 weeks out |
May |
| Determine campus projects |
9 weeks out |
May |
8 Weeks out (Proofs and Edits)
| Group Leader training |
8 weeks out |
May |
7-4 Weeks out (Promo Items Due)
| Group Leader training |
7 weeks out |
June |
| Place orders for campus projects through procurement |
7 weeks out |
June |
| Group Leader training |
6 weeks out |
June |
| Summer Group Launch |
6 weeks out |
June |
| Website opens |
6 weeks out |
June |
| Serve Day Project registration opens |
6 weeks out |
June |
| All staff meeting – Serve Day vision cast to staff |
6 weeks out |
June |
| Meet with Campus Pastors |
5 weeks out |
June |
| Group Leader Email #1 – include Ben’s video, next steps |
5 weeks out |
June |
| Group Leader Email #2 |
4 weeks out |
June |
| Campuses Submit T-shirt Orders to Central |
4 weeks out |
June |
3 Weeks out (Promo)
| Campus Projects planned and registered |
3 weeks out |
End of June |
| Group Leader Email #3 |
3 weeks out |
End of June |
2 Weeks Out (Promo/Central Prep)
| Group Leader Email #4 – include Campus Vision from Campus Pastors |
2 weeks out |
July 1 |
| Serve Shirts delivered to Campuses |
2 weeks out |
July 7 |
| Project Directory opens and stage announcement |
2 weeks out |
July 9/10 |
| T-shirt pickup at Campus for Group Leaders |
2 week out |
July 9/10 |
1 Week Out (Promo/Campus Transfer)
| T-shirt pickup at Campus for Group Leaders |
1 week out |
July 16/17 |
Week of
| Group Leader Email #5 |
1 week out |
July 18 |
Day Of
| Video teams capturing footage and stories |
Day of |
July 23 |
| Campus Celebration |
Day of |
July 23 |
Week After
| Video recap played at Weekend Serve |
Week after |
July 30/31 |
This page is maintained by Jason Jones / Last Updated: Wednesday, March 8, 2023
