Arts Guidelines

Preparation

Visit Bags of Love facility for possible partnership. First week of July First week of August
Determine whether or no we will do Christmas shoeboxes. Any major adjustments? First week of July First week of August
Identify point person from all campuses. First week of August Third week of August
What’s Findlay’s plan? First week of August Third week of August
Update project plan (including Findlay details) & communicate via Exec. Third week of August Fourth week of August
Ensure all reps are tracking. First week of September Second week of September

Promo

Add Christmas Shoeboxes to the Ministry Calendar. First week of September Second week of September
Submit promo requests. First week of September Second week of September
Announcements (beginning first weekend in November). Last week of October
Website & donation page set. Last week of October
Equip Guest Services & Marna (for DT huddle) with shoebox language. Last week of October
Social media plans. Last week of October
Photographer plans. Last week of October
Add to app. Last week of October
Signage for campus collection zones. Last week of October
Christmas invite cards to go inside shoeboxes. Last week of October
Giving Tuesday email? First week of November Third week of November

Filling

Order items. Second week of October Third week of October
Ensure items have arrived & fit into boxes. First week of November
Rubberbands? First week of November
Reserve 118. First week of November
Where will shoeboxes be stored at PB? First week of November
Enlist volunteers. First week of November Second week of November
Fill all extra shoeboxes. Third week of November
Ensure donations are funneled into 7500-00. Last week of October First week of December

Collection

Campus estimates (weekly). Second week of November First Sunday in December
Ensure campuses are prepped to transport. Second week of November First Sunday in December

Delivery

Confirm date & time with Christine for delivery to Tabernacle & distribution with TPS. First week of November
Update project plan with delivery date & communicate with Arts for photographer. Second week of November
Secure truck & driver to transport to Tabernacle. First week of November
Get volunteers to assist with delivery. First week of November Second week of November
Day of Delivery: extra postcards, count, load/unload. First week of December

Wrap Up & Celebration

Picture/story for Giving Tuesday follow-up. Second week of December Third week of December
Remove from Guest Services & DT huddle. First Monday in December
Remove from website. First Monday in December
Remove from app. First Monday in December
Celebrate (weekend vision cast with video & on social). Weekend before Christmas
Shoebox evaluation. December 15th First week of January
Sort out shoebox finances. Third week of January Fourth week of January
This page is maintained by Jason Jones  /  Last Updated: Wednesday, March 8, 2023